Frequently Asked Questions
Frequently Asked Questions
How to set Workflow Icons
Posted by Sakari Heinonen (M-Files) on 31 March 2019 07:09 PM

1     Overview

It is possible to set new icons for workflows. These icons replace the default ones and show up on the metadata card workflow area. Custom icons can clear up the workflow process for the user and make it easier to differentiate between different workflows. Setting the workflow state icons has been covered in an earlier article. .

2     Solution

Workflow icons can be set in the built-in "Workflow" value liset. Workflow states use "State" value list.

  • In M-Files Admin, select your vault from the left and expand Metadata Structure (Flat View) option
  • Choose "Value Lists"
  • Choose "Show All Value Lists"
  • For workflow icons, open the "Workflows" value list.
  • Click "OK" in the "Modifying this built-in value list is restricted" prompt
  • Click "Contents" button on bottom left


  • Choose your workflow from the list and click "Change icon…" -button


You can now choose an icon for the item. M-Files built-in icons are presented, but you can use Windows system icons (a list of available icons here) or you can use your own custom icons (in .dll or .ico file). Please note that using your own custom icons is not officially supported, so the icons might not survive a major version upgrade, for example.

Icons are now present in M-Files interface, for example in workflow editor in M-Files Admin and on the metadata card when choosing a workflow.



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